Parents' association AGM: a ready-to-use agenda
A simple AGM agenda for a primary school parents' association, with what to prepare, how elections usually work and what to send out afterwards.
Updated 5 October 2026
Most parents' associations hold their annual general meeting (AGM) early in the school year, once families have settled in. It's where the outgoing committee reports back, the accounts are presented and next year's committee is chosen. Your association's constitution sets the exact rules, so check it first: notice period, quorum and how officers are elected all vary.
Before the meeting
- Agree the date with the principal and book the room. Evenings after the first few weeks of September tend to get the best turnout.
- Give notice to all parents in the way your constitution says, often two weeks. A note home, the school app and the class WhatsApp groups all help.
- Ask the treasurer to prepare a short statement of money in and money out for the year, and the current bank balance.
- Ask the chair to prepare a short report: what you did, what you raised and what it paid for.
- Invite nominations for officer roles in advance, and say people can also be nominated on the night.
The agenda
Copy this and change it to suit your association.
- Welcome and apologies. The chair opens the meeting and notes apologies.
- Minutes of last year's AGM. Taken as read if they were circulated, then proposed and seconded.
- Matters arising from those minutes.
- Chair's report on the year.
- Treasurer's report and presentation of the accounts. Questions from the floor, then the accounts are proposed and seconded.
- Principal's update, if the principal is attending.
- Changes to the constitution, if any were notified in advance.
- Outgoing committee stands down. Thanks to everyone who's leaving.
- Election of the new committee and officers: chair, secretary, treasurer and any other roles your constitution lists. Each nomination needs a proposer and seconder.
- Plans for the year ahead: dates for fundraisers and events, and a call for helpers.
- Any other business.
- Close, and the date of the first committee meeting.
After the meeting
- Circulate the minutes, the names of the new officers and how to contact the committee.
- Update the bank mandate with the new signatories as soon as you can. Most banks need two signatories on each payment.
- Hand over passwords, files and the cash box properly, ideally with written notes, so nothing is lost when people move on.
On primaryschool.ie your committee can keep the AGM agenda, minutes and handover notes in one place, ready for next year's team. See how it works.
Sources
Rules and rates change. Check the official source before you rely on a detail, and tell us at [email protected] if something's out of date.